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How to add a Microsoft PowerPoint caption

How to add a Microsoft PowerPoint caption

Adding a Microsoft PowerPoint image caption allows you to provide context and the source of the material your audience sees on the screen. Here are the steps for doing this on Windows and Mac.

At this time, Microsoft doesn’t offer a native text solution in PowerPoint as it does in Word. However, this omission provides more flexibility, as you will see below.

Microsoft PowerPoint for Windows

Before starting, make sure you have added your own image to the presentation.

  1. Select the Insert tab.
  2. Select Text Box.
  3. Draw a text box at the appropriate place in your presentation to serve as a title. Highlight text to make formatting changes such as font and color adjustments.
  4. Select your image and caption using the CTRL key.
  5. Select the Picture Format tab.
  6. Click Group, then Group from the drop-down. Now, images and text are combined into one, making it easier to use them elsewhere in the presentation as needed.

1

Microsoft PowerPoint for Mac

If you’re using Microsoft PowerPoint for Mac, the steps are pretty much the same. Make sure you’ve added your images to the presentation before going any further.

  1. Select the Insert tab.
  2. Select Text Box.
  3. Draw a text box over the image in the location you choose.
  4. Add a description. You can use the Format Shape tool to customize your text. For example, you can change the font color, add a fill, adjust transparency, and more.
  5. Select an image and caption using the CMD button.
  6. Select the Picture Format tab.
  7. Click Group, then Group from the drop-down. Now, images and text are combined into one, making it easier to use them elsewhere in the presentation as needed.2

Additional Tools

You can copy and delete text boxes in Microsoft PowerPoint for Windows and Mac. It is better if you do this before grouping the text with images. Otherwise, you will copy or delete text and images.

To copy a text box:

  1. Click the border of the text box that you want to copy.
  2. Press Ctrl + C.
  3. In the document or location where you want to paste the text box, press Ctrl + V keys.

To delete a text box:

  1. Click the text box border that you want to remove.
  2. Press Delete on your keyboard.

This is it

Unlike Microsoft Word documents, PowerPoint presentations are meant to impress your audience through a balanced combination of images, animation, and text. By adding a caption to your presentation, you can give context, and credit to the owner of the image.

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