Most of us are faced with a constant barrage of emails throughout the day. While most emails don’t even need our attention, let alone interaction, some do require planning. Should I answer now or later is one of the many questions that need to be answered. Microsoft wants to make life simpler with a Send later option which lets users schedule emails in Outlook.
The scheduling feature is available on all platforms and for all users, regardless of whether you use it for free or with a paid plan. So you can compose and schedule emails. There is another useful scenario, whether it’s a meeting or an important cold mail.
Let’s understand how it works.
How to Schedule Email in Outlook on the Web
Step 1: Open Outlook in your favorite browser and sign in using your Microsoft account. Click on the new blue message button at the top left corner of the screen to compose a new email. You can also reply to emails in the Inbox.
Step 2: Write your message as usual. Click the arrow next to the Send button to display a menu with a Send later option. Choose it.
Step 3: Set the date and time of the email in the pop-up that follows. Click Submit to save changes.
You’ll find all scheduled emails in the Drafts folder on the left sidebar. I know. It should be under the Scheduled folder instead. During my testing, emails were sent at the scheduled date and time each time, and there was an option to cancel the scheduled email.
Click the pencil icon before the Cancel Send option to edit the email or the scheduled date and time.
How to Schedule Emails in Outlook on Android and iOS
There is no way to schedule emails in Outlook via the Android or iOS app. It’s strange how Gmail provides this feature across all platforms. There have been some user requests for this feature too. I suggest you submit your vote and ask others to do the same because Microsoft takes this seriously.
Fortunately, there are many third-party email applications, some of which are even free, that let you schedule emails. We can suggest Spark Email, but there are other options. One of the best designed email apps with great features like send later. The steps will remain the same for Android and iOS versions. For this guide, I’m using the Android version.
Step 1: Enter your Outlook email ID and password to set up your account on Spark. Follow the on-screen instructions to set it up. You can also add more accounts from the Settings area later.
Step 2: Compose a new email or reply to an old email. You will find an airplane icon with a timer in the bottom bar slightly to the right of the screen.
Step 3: There are several default options available for completing scheduling actions quickly. Use the Select date option to set a custom date and time.
One email app to organize everything.
How to Schedule Email in Outlook on Desktop
The Outlook desktop application works a little differently, and Microsoft is calling for the Delay Delivery feature instead. Here’s how it works.
Step 1: Open an existing email or create a new one and under the Options menu, select the three-dot menu to click Delay Delivery.
Step 2: In the pop-up that follows, check the ‘Do not send before’ box and choose a date and time based on when you want to schedule the email for sending.
Click on the Close button, and you can now send an email as usual. All emails that you have scheduled can be found in the Outbox folder. You can open it to edit the content or schedule an email. Repeat the same steps to uncheck the ‘Do not send before’ box to send the email immediately.
Time is everything
I hope Microsoft adds a scheduling feature to its Outlook app on Android and iOS. Many people read and reply to emails on the go. Not being able to schedule emails on their smartphone leaves a lot to be desired. Plus, it breaks the consistency of the UI, which is worse. Fortunately, other apps have gone to great lengths to ensure that users get a premium experience when working with email. I think this is why third party apps are so popular no matter which segment you look at.
Tell us your favorite feature or why you use the Outlook email client over others. I guess the answer is because my company uses it.